Processing of (personal) data by the entity in charge of the online application process
General
We provide you with this privacy policy, which applies exclusively to data collected during the online application process, to inform you about how we handle your personal data collected during the application process.
Responsible party
The responsible party within the meaning of data protection law is:
FLEX Capital Management GmbH
Schöneberger Straße 21a,
D-10963 Berlin
Tel.: +49 (0)30 55668-127
Entry in the commercial register
Registration number: HRB 202272 B
Register court: DE815810633
Personal data in the context of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort.
Information that is not directly or indirectly related to your real identity is not personal data.
Basis and purposes for the processing of personal data in applications and in the application process
If you apply to us electronically, i.e. by email or via our web form, we will collect and process your personal data for the purpose of processing your application and for the implementation of pre-contractual measures.
By submitting an application on our recruitment page, you are expressing your interest in working for us.
In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.
In particular, the following data is collected:
[Please check the data that is collected from you:]
Name (first name and surname)
Email address
Telephone
LinkedIn profile (optional)
Channel through which you became aware of us
You also have the option of uploading relevant documents such as a cover letter, your CV and references. These may contain additional personal data such as your date of birth, address, etc.
Only authorised employees from the Human Resources department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
Your data will be stored for a period of [number] days after the end of the application process. This is usually done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of female or male applicants, number of applications per period, etc.).
In addition, we reserve the right to store your data in our ‘talent pool’ for [number] days after the end of the application process in order to identify any other positions that may be of interest to you. This also applies, for example, to applications for training or internship positions. By accepting the privacy policy, you consent to the possible further storage of your data and its inclusion in our ‘Talent Pool’.
If you receive an offer of employment from us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Transfer of data to third parties
The data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our processor in accordance with Art. 28 GDPR. The basis for processing is a contract for order processing between us as the responsible body and Personio.
Rights of data subjects
If we process personal data as the responsible body, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, in particular, the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent in accordance with Art. 7 III GDPR.
To exercise your rights as a data subject in relation to the data processed in this online application process, please contact our data protection officer (see section 2).
Final provisions
We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes to the application process or similar. The new privacy policy will then apply when you visit this recruitment page again or submit a new application.
In addition to this privacy policy, you can view our general privacy policy at https://www.flex.capital/datenschutz/.
We provide you with this privacy policy, which applies exclusively to data collected during the online application process, to inform you about how we handle your personal data collected during the application process.
Responsible party
The responsible party within the meaning of data protection law is:
FLEX Capital Management GmbH
Schöneberger Straße 21a,
D-10963 Berlin
Tel.: +49 (0)30 55668-127
Entry in the commercial register
Registration number: HRB 202272 B
Register court: DE815810633
Personal data in the context of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort.
Information that is not directly or indirectly related to your real identity is not personal data.
Basis and purposes for the processing of personal data in applications and in the application process
If you apply to us electronically, i.e. by email or via our web form, we will collect and process your personal data for the purpose of processing your application and for the implementation of pre-contractual measures.
By submitting an application on our recruitment page, you are expressing your interest in working for us.
In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.
In particular, the following data is collected:
[Please check the data that is collected from you:]
Name (first name and surname)
Email address
Telephone
LinkedIn profile (optional)
Channel through which you became aware of us
You also have the option of uploading relevant documents such as a cover letter, your CV and references. These may contain additional personal data such as your date of birth, address, etc.
Only authorised employees from the Human Resources department or employees involved in the application process have access to your data.
Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
Your data will be stored for a period of [number] days after the end of the application process. This is usually done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of female or male applicants, number of applications per period, etc.).
In addition, we reserve the right to store your data in our ‘talent pool’ for [number] days after the end of the application process in order to identify any other positions that may be of interest to you. This also applies, for example, to applications for training or internship positions. By accepting the privacy policy, you consent to the possible further storage of your data and its inclusion in our ‘Talent Pool’.
If you receive an offer of employment from us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Transfer of data to third parties
The data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our processor in accordance with Art. 28 GDPR. The basis for processing is a contract for order processing between us as the responsible body and Personio.
Rights of data subjects
If we process personal data as the responsible body, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, in particular, the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent in accordance with Art. 7 III GDPR.
To exercise your rights as a data subject in relation to the data processed in this online application process, please contact our data protection officer (see section 2).
Final provisions
We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes to the application process or similar. The new privacy policy will then apply when you visit this recruitment page again or submit a new application.
In addition to this privacy policy, you can view our general privacy policy at https://www.flex.capital/datenschutz/.